School Admission Policy 2014 - 2015

Saint Mary’s Catholic Primary School was founded by the Catholic Church to provide education for baptised Catholic children. The school is run by its governing body as part of the Catholic Church in accordance with its Trust Deed and Instrument of Government and seeks at all times to be a witness to Jesus Christ.

If the number of preferences received is less than the admission number then all preferences will be met. However, when there are more applications than places available, priority will always be given to Catholic applicants in accordance with the oversubscription criteria listed below. By applying to this school parents, or carers, are declaring their support for the aims and ethos of the school.

The governing body has responsibility for admissions to the school and intends to admit 45 pupils to reception in the school year which begins in September 2014.


Oversubscription criteria

At any time where there are more applications for places than the number of places available, places will be offered in the following order of priority:

  1. Looked after children from Catholic families or children from Catholic families who were previously looked after but ceased to be so because they became adopted or became subject to a residence or special guardianship order.

  2. Baptised Catholic children who live in the defined area.

  3.  Other baptised Catholic children.

  4. Other looked after children or other children who were previously looked after but ceased to be so because they became adopted or became subject to a residence or special guardianship order.

  5. Children of other Christian denominations, or of other Faiths, whose application is supported in writing by a minister of religion or an appropriate religious leader.

  6. Other children.

Catechumens are to be given priority next after baptised Catholics in each of the above categories.

Where the offer of places to all the applicants in any of the categories listed above would lead to over-subscription the following terms will be applied.
The attendance of a brother or sister at the school at the time when the younger child starts school will increase the priority of an application within each category. (see notes)


Tie Break

Where the offer of places to all the applicants in any of the categories listed above would still lead to oversubscription, the available places will be offered to those living nearest to the school. ‘Straight line distance’ will be used as the measure (see notes).


Application Procedures and Timetable

Failure to provide a Common Preference Form (CPF) would mean that the application is not valid and failure to provide a Supplementary Information Form (SIF) could mean that the applicant is placed in the last criteria.

A standard application form, known as the Common Preference Form must be completed and returned to School Admissions, Kirklees Council, Ground Floor North, Civic Centre 1, Huddersfield, HD1 2NF by 15 January 2014. It is also advisable that the school Supplementary Information Form is submitted by 15 January 2014 to the school (Headteacher, St Mary’s Catholic Primary School, Upton Street, Batley, WF17 8PH). Parents or carers will be advised of the outcome of their applications on 16 April 2014. Unsuccessful applicants will be given reasons related to the oversubscription criteria listed above and advised of their right of appeal to an independent appeal panel.


Deferred Entry to Primary Schools

Parents of children who are offered a place at the school before they are of compulsory school age can defer their child’s entry until later in the school year or until the child reaches compulsory school age in that school year. Where entry is deferred, the school will hold the place for that child and not offer it to another child during the remainder of the school year. Parents cannot defer entry beyond the beginning of the term after the child’s fifth birthday, nor beyond the academic year for which the original application was accepted. Parents can also request that their child attends part-time until the child reaches compulsory school age.


Admissions outside the normal admission round

Applications should be made to the school and will be dealt with by the admission authority of the school i.e. the governing body


Waiting Lists

As well as their right of appeal, unsuccessful applicants will be placed on a waiting list. This waiting list will follow the order of the oversubscription criteria set out above. Names are normally taken off the list at the end of the academic year.


Pupils with a Statement of Special Educational Needs

The admission of pupils with a Statement of Special Educational Needs is dealt with by a completely separate procedure. This procedure is set out in the 1996 Education Act. Details of this separate procedure are set out in the Special Educational Needs Code of Practice.

Notes (these notes form part of the over-subscription criteria)

Catholic means a member of a church in communion with the See of Rome. A certificate of baptism in a Catholic church, or a certificate of reception into the full communion of the Catholic Church, will normally evidence this. This includes the Eastern Catholic Churches.

Catechumens are those children who have given an explicit desire to be baptised into the Roman Catholic Church and who are currently preparing to receive the same by regular participation in Sunday worship and a recognised programme of preparation. A letter from the Catholic priest preparing the child is required.

Looked After Child has the same meaning as in section 22 of the Children Act 1989, and means any child in the care of a local authority or provided with accommodation by them (e.g. children with foster parents).

Defined Area is a geographical area. Please see boundary maps available for inspection in school (boundaries determined by the Diocese of Leeds).
Siblings (Brothers and Sister) includes children with brothers and sister (including step-siblings, adoptive siblings and foster siblings) of statutory school age, living at the same address, in attendance at the same school on the date of admission.

Twins or Triplets – where a family of twins or triplets request admission and if one sibling has been offered the 45 th or last place the ‘excepted pupil’ rule comes in and the other twin/triplets are offered a place.

Live – In all categories ‘live’ means the child’s permanent home address. A child is normally regarded as living with a parent or guardian and we will use the parent or guardian’s address for admission purposes. You cannot lodge a child with a friend or relation in order to gain a place at a school. For admissions purposes only one address can be used as a child’s permanent address. When a child lives with more than one parent/carer, at different addresses, we will use the preference expressed by the parent/carer at the address where the child lives the majority of the time during the school week as the main place of residence.

Where there is more than one application from a postal address contained within a block of flats, places will be decided by random allocation. If two or more pupils live equidistant from the school, the distance each pupil lives by road from the preferred school will be measured and the place offered to the pupil who lives nearest by this means. In the event of this being equal, places will then be decided by random allocation.

Straight Line Distance – in all categories, when decisions have to be made between children satisfying the same criterion, children living nearest to the school, using a straight line measure, have priority. Where the offer of places to all the applicants in any of the sub- categories listed above would lead to over subscription, the places up to the admission number will be offered to those living nearest to the school. ‘Straight line distance’ will be used as the measure. Distance is measured in a straight line from a child’s home address to the school. Measurements are calculated using seven-figure grid references for each address taken from Ordnance Survey ADDRESS-POINT data. This grid reference relates to a point that falls within the permanent building structure corresponding to the address. The boundary of the building structure for the address is derived from Ordnance Survey Land-Line Data. For smaller, residential properties the grid reference denotes a point near the centre of the building. For larger properties, like schools with, for example, multiple buildings and large grounds, the grid reference relates to the point inside the main addressable building structure. The distance calculated is accurate to within 0.1 metres.

Admission Appeal – Name and address of Clerk to Appeal Panel

– Please see school website for timetable